Article Summaries

Planning for a disaster requires more than downloading a template and filling in the blanks.  The following articles are designed to help you improve your plans and help to ensure survival following an unplanned disruption of operation.

Hurricane Preparedness Week 5/16-5/21/16

FEMA has designate this period to make people aware of the steps they should take in preparation for an impending hurricane.  The important thing to remember is these preparations apply to virtually any natural disaster, and are equally relevant to individuals and business.

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Why Plan for a Crisis

When I speak with folks or give seminars, I’m often asked, “Why should I plan on a crisis? My computers are backed up and I can handle anything else if it occurs, and odds are it won’t.”

Here are 4 reasons why your company should plan for a crisis?
1) Your future depends upon it
2) You can gain a competitive advantage in a bidding situation
3) You will become more efficient in your day-to-day operations
4) When you are down you are helping the competition

One final word of caution, don’t wait until you have the fire to figure out what you need to do. By then it will be too late. Plan ahead and you will be planning to survive.

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Business Continuity – A Competitive Advantage

When business owners look at disaster recovery / business continuity planning, they tend to focus on the financial and resource expense of just another “insurance policy” that they will probably never use.  Overlooked is the value a good plan can bring to a competitive bid.  Consider the prospects’ position.  They had dozens of companies respond to an RFP for a product their company depends upon.  They narrowed the list down to two finalists.  Both offer the same product, at the same price, with the same quality of service.  The only difference is one has a continuity plan, and the other does not.  The company with the continuity plan wins the contract because:
– The prospect feels more secure in dealing with them
– The company with the plan shows a much higher level of professionalism
– The prospect knows the company is in it for the long haul

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HIPAA Considerations

In March of 2013 new rules went into effect for HIPAA compliance.  Their emphasis was primarily defining the role of the Business Associate, those non-employee people and organizations that do work for you.  Briefly stated, anyone who regularly comes into contact with protected health information now must become compliant will all of the HIPAA regulations.  In addition, medical professionals must have a Business Associate Agreement in place with the business associate, that includes a statement indicating the associate is HIPAA compliant.  Why is this important?  Two reasons:
1) You will be liable for any security breaches caused by the associate
2) You will not be in compliance with the HIPAA rules

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People are Your Greatest Asset – But will they be there when you need them most?

Despite the growing dependence on technology, every business relies on people to make sales, provide customer support, operate that technology, and generally keep the doors open.  At time of disaster people become even more because the computers are down, customers are worried, and human decisions must be made.

Click here to learn more about how to protect your employees”People” Continuity Planning

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Data Backup and Recovery

Next to employees, a company’s most valuable asset is its computer data; inventory, payroll, financials, emails and customer activities play a critical role in the day-to-day management and sales activity.  As technology advances, more companies utilize computers as telephones, video conferencing and a plethora of marketing activities.  It’s no wonder, data backup and recovery has become the focus of most business continuity programs.

     Option 1: Backup to a removable device
Option 2: RAID storage
Option 3: Electronic offsite backup of changes
Option 4: Live – Mirrored – Offsite Servers

     Option 5: Virtualization

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Shelter-In-Place

There are times when it is not safe – or possible – to go outside.  That is when you need to find a safe and secure place within your facility to take refuge.  This article discusses the when – where -how – why of sheltering in place.

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